If you run a small business, then recruiting can easily be done within your weekly schedule. You look through some résumés, interview candidates, and choose one of them.
However, as your business expands, orders grow, new teams appear, and there are vacancies to fill. Managers start reviewing applications during their meetings, while the founder spends more time interviewing than managing the business.
In such a situation, it may make sense to outsource recruitment. This will depend on the volume of hiring involved as well as the availability of time and expertise within the team.
Indicators Your Team Needs Recruitment Assistance
Recruitment issues tend to develop gradually. One missed interview and another incomplete application may not appear serious at first glance, but they eventually begin to impact the business.
Watch out for the following signs:
- Open positions are causing delays in your projects or adding more stress to your current employees.
- Managers are spending many hours looking through applications instead of helping their teams.
- Your top applicants are losing interest due to long communication processes.
- You need staff with specialized skills that your team hasn’t hired before.
- You are moving into new locations where you don’t have many connections.
- Your new hires are leaving you very soon.
An occasional delay is normal. A pattern of missed deadlines, frustrated managers, and lost candidates means your hiring process needs attention.
Recruitment Partner Scope of Work
Outsourced recruitment services have the capability to help you with one vacancy, multiple departments, or even your whole recruitment process. It all depends on your needs.
Your partner can manage:
- Creating good job descriptions
- Advertising positions and finding good applicants
- Interviewing applicants
- Setting up interviews for you with your staff
- Updating applicants
- Referencing and offer management
- Providing reports on recruiting costs and process
You can also outsource hiring process activities such as screening and scheduling while keeping the interview and decision-making process within your organization.
With just one position, you have an opportunity to evaluate the communication skills of the partner, the quality of candidates, and their knowledge about your company.
Outsourcing: When Is It a Good Idea?
Time is more important than the number of employees. A small company that needs many people to be hired urgently might require more help than a big company hiring people infrequently.
Businesses can decide to outsource recruitment if they:
- Require multiple employees for an upcoming launch, expansion, or peak period
- Are operating with a small HR department that is juggling various tasks
- Are unable to identify suitable applicants for technical or specialized roles
- Require a streamlined process within different departments
Outsourced recruitment services provide the ability to increase capacity without necessarily increasing your internal recruitment team size. It all depends on the fees, the positions, and the outcomes.
Before selecting the service provider, inquire about the management of vacancies, the evaluation process for candidates, and the frequency of updates. It is essential to obtain the costs, responsibilities, and any replacement details in writing.
Under What Circumstances Should Recruitment Remain an Internal Process?
There is little to be gained from external help if you recruit rarely and your internal processes fill such vacancies successfully.
It may also make sense to delay recruitment if you have not defined the duties, salary, or skills needed for the position. The recruiter will need a clear job description.
Make sure that is clear before you outsource recruitment. If the position requires intimate knowledge about your organization, be sure to involve internal managers in the process.
Frequently Asked Questions
What is the price?
There could be charges for placement fees, monthly retainers, or project fees. Ask about the scope of the fee and when you have to pay it.
Do we decide whom to hire?
Yes. You should know the duties before agreeing. Your team will get to approve the list of candidates and the interview process
Does it make our hiring process faster?
It does. Once you outsource the hiring process to an expert, you will have a dedicated team that will be working with the candidate pool. It all depends on the position, salary, location, and available talent pool.
Are these services available to small companies?
Yes. Outsourced recruitment services can be customized to meet either periodic or continuous recruiting requirements.
Making the Decision
In case there are vacancies hampering growth and recruitment consumes too much of your team’s time, external help might be worth considering.
Begin by identifying a role or outsourcing hiring process activities that cause the largest backlog. Measure the quality of candidates, hiring time, costs, and the workload of managers. These data will help you determine if it is worth expanding the support.
Get in touch with Creed Staffing to outsource and get staffing solutions that fit your business requirements. Build your team, improve your operations, and help you grow.
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